Trade order process sharing

There are 8 important steps in the completion of an order, from the customer's inquiry to the customer's receipt of the bill of lading.

Step 1  Customer inquiry

(1) There are many customers who find our company on Alibaba platform, Google search, Facebook and other platforms. There are also some customers who find our company through the introduction of old customers.

(2) Customers provide product name, CAS number, use and related quality standards. Then they asked the company's foreign traders about the price and quality of the products.

Step 2  Price negotiation

(1)  When the company's account manager is inspecting customers, the Corporate Buyer contacts the supplier of the product and asks whether there is a corresponding product. Corporate Buyer asks more than 3 suppliers to provide the latest price, inspection report and quality grade of the product.

(2) TCorporate Buyer tells the foreign trader the price of the product, and the customer negotiates the price with the company's foreign trader.

(3) After the price is agreed, the company will send samples to customers to let them check the quality of the products.

Step 3  Sign a contract

(1) After the price is determined, the Foreign trader will discuss the contract information with the customer during the sample delivery process.

(2) The contract terms that need to be discussed mainly include: product data, transportation method, delivery time and place, payment method, bank account information, etc.

(3) After the terms of the contract are confirmed, both parties must affix their official seals, and then the customer will pay.

Step 4  payment and delivery

(1) After the customer pays for the goods, the foreign trade company begins to discuss the contract with the supplier, and at the same time asks the freight forwarder about the shipping schedule.

(2) The contents of the contract that need to be discussed with the supplier are: product data, product packaging requirements, product inspection standards, transportation methods, delivery time and place, bank account information, etc.

(3) After the contract is confirmed, the company begins to pay the supplier and urges the supplier to deliver the goods.

Step 5  prepare customs declaration materials

(1) After signing the contract with the supplier, ask the supplier for the quality inspection form, cargo transportation certificate, MSDS material safety data sheet, and dangerous package certificate.

(2) Prepare commercial invoices, packing lists, commodity inspection forms, customs declaration power of attorney, declaration elements and other relevant information, and other relevant information and progress after completion, and provide them to the freight forwarder.

Step 6  the freight forwarder arranges the shipping schedule

(1) After the company signs a contract with the factory and determines the delivery time, find a freight forwarding company and compare the price, and book the shipping schedule at the same time.

(2) The company's foreign trader tells the freight forwarder products, destination ports and other information, makes a power of attorney for the predetermined position, entrusts the freight forwarder, and asks the freight forwarder to find the shipping company to book the position

(3) When the foreign trader makes the power of attorney, he will give the cargo transportation certificate, MSDS material safety data sheet, and dangerous package certificate (if necessary) to the freight forwarder. This allows the shipping company to judge the cargo situation and provide the necessary information for loading

Step 7  delivery goods to port

(1) After the shipping schedule is down, the foreign trader informs the supplier to deliver the goods.

(2) In the process of product packaging, take photos and videos of the product packaging, loading process, loading completion and other scenes.

(3) Inform the customer of the loading and delivery situation, and then send it to the port of departure.

(4) The company's foreign trader will provide the customs declaration information to the freight forwarder, and entrust the freight forwarder to start the customs declaration. When the customs declaration is successful, the shipping company will release the goods. The freight forwarder will send the official customs declaration, release form, bill of lading, etc. to the company.

Step 8  Get the B/L after payment

(1) After the cargo ship leaves the port of departure, the foreign trader distributes commercial invoices, packing lists, bills of lading and other relevant documents to customers.

(2) After the goods arrive at the port of destination, the customer will receive the goods with the commercial invoice, packing list and other documents. If it is a full container, the container needs to be returned to the port after unloading the goods.